How One Company used JDXpert To Power Better Job Descriptions

Success story

How One Company used JDXpert To Power Better Job Descriptions

Helping HR achieve their goals

Location

North Eastern US

Industry

Energy

Products

Job Description Management System

Overview

As one of the nation’s largest, leading energy-delivery companies, this Northeastern organization has over 10,000 employees to provide a variety of energy products and services to its customers. Delivering electricity, steam, and natural gas to millions of customers while maintaining top safety and sustainability protocols requires a high level of recruiting, training, and retaining valuable employees within the organization. To accomplish their organization’s strategic mission, a strong performing workforce is imperative. The Human Resources team prioritized the need for implementing a new recruitment system and needed a way to make job descriptions available for Job Postings. They decided on an electronic system, with streamlined workflows and the ability to easily populate the Job Posting into the new Recruitment system.

The Problem

They formed an internal team with a mixed group of users to review the vendors and the possibility of building their own system to house their job descriptions.

North Eastern US Energy (actual name withheld)

Company has over 10,000 employees

One of the nation's largest, leading energy-delivery companies

Looking for a solution to implement a new recruitment system and a way to make job descriptions available for job postings

The various pros & cons of each option was presented to the Steering Committee along with a recommendation to go with JDXpert as the vendor of choice, as it was the best fit for their organization’s needs. Their business process was streamlined to work with the new job description system. Prior to choosing JDXpert, the organization managed job descriptions on paper and on SharePoint, with edits made in Word documents and approvals via email. They became cognizant of their inability to manage job descriptions effectively using this method when they could no longer guard against varying and duplicative versions. The job descriptions were filed by department so when there was a reorganization, it made them even more difficult to find.

The Solution

The HR team’s goals for the job description system were to: move away from paper job descriptions and store them in one location with better version control; streamline the approval process; and give managers self-service access to their own descriptions. To help gain acceptance and excitement about the move to JDXpert, the team provided in-person trainings, organized focus groups, and created an online training guide and eLearning classes for new users.

Since implementing JDXpert and going “live” in early 2018, the HR team has loaded over 2,200 job descriptions. It has been well received by both HRPs & Managers and works very well with the new recruitment system. JDXpert was configured to integrate with the new Recruitment system and streamline the review process. As part of their recruitment process, screening questions were added to each job description and then shared with the Recruitment System. The HR team enjoys how easy it is to create new job descriptions and revise existing ones, and notes, the AdHoc workflow is very useful for quick revisions and makes it easy for managers to share it with members of the HR team.

Success

Now that the team is acquainted with the system, they have begun exploring more of what JDXpert offers and are now considering adding in Job Market Pricing and options in data-tracking.

They work with us - you should too!

“The Sierra Nevada Brewing Co. HR team is really happy to be JDXpert customers. We’ve finally found the platform we need to reduce complexity and achieve much-needed efficiencies in HR processes. Thanks, JDXpert, for solving so many issues!”

"In short, JDXpert has revolutionized what we do here every day. It’s changed and improved our processes for documenting, communicating, and assuring compliance at every stage. It’s simple to deploy, simple to use, and their customer support is second to none. If you don’t have a tool like this, you don’t know what you’re missing."

"We are so glad we went with JDXpert! For the first time in over 70 years, our organization is completely up-to-date with our job descriptions! And it only took a few months! This would have never been possible using our previous system. Thank you!”

"We have found a great partner in JDXpert to help us manage our job descriptions. JDXpert has the functionality we need: a centralized database, controlled access to end users, trackable workflows, and integration with our other HR systems. JDXpert is an intuitive system that our HR team and line managers can navigate through easily."

"The ability to customize the set up to accommodate the interface between our HRIS system as well as extract for use with other systems has been a big benefit to migrating to JDXpert. We were able to build in logic that flows between our systems and it is working well for us."

JDXpert is easy to use. As an organization that was managing job descriptions manually, this has been a game changer. The hardest part was the implementation process due to our many unique processes and use of multiple systems. The team was extremely understanding and supportive. Now, we have the ability to manage several job descriptions at the same time without being overwhelmed. I am a very pleased with JDXpert.

Our shift to JDXpert has provided us with a fresh, visually-appealing approach to job description management and consistency in our drafting process.

Success story