It was clear that Sierra Nevada’s current process was unsustainable. They needed to establish a more systematic and standardized approach.
A job description management system was identified as a critical component of their HR strategy; not just because of the clarity and structure it injected into the job description maintenance process but also because it allowed them to transmit vital job data to their other systems more efficiently.
In the past, they were constrained by the limitations imposed by Word documents and shared drives and had to enter job data into their HRMS and ATS manually.
After implementing a new HR system and updating their compensation structure, they established that the only way for their systems to align with their processes was to find a solution that integrated with their other HR systems.
JDXpert was discovered to be the most robust tool available. Plus, it integrated seamlessly with their other systems, which made it an easy choice. They appreciated JDXpert’s ability to meet their current needs and valued its flexibility and ability to grow with them as their needs changed.
The HR and Recruitment teams at Sierra Nevada have been thrilled with JDXpert and the new efficiencies it offers. The team especially loved the search library, workflow process, template configuration capabilities, and commenting features.
The content library provides hiring managers with a starting point for job description creation. The momentum gained with the job library continues through the workflow and wraps up with integration with their ATS, moving Job Posting automatically at the finalization of a workflow.
JDXpert provided a single source of truth for their job descriptions and allowed their recruiters to pull accurate job postings every time. The recruitment team can identify components of the job description, knowing that the information is valid and up-to-date before forwarding that information to their ATS. This feature excites the individuals recruiting for a job and contributes to a good candidate experience and job appeal.
The HR team also delights in how easy it is to make changes to the job description template as needed. When job descriptions are written in Word, a change to the format of one job description does not translate to another, resulting in an inconsistent look and feel. JDXpert automates this task so that the system administrator can cascade that change across all jobs or individually chosen jobs when a template is altered.
Another favorite among Sierra Nevada’s managers is the ad-hoc workflow capability. This feature allows reviewers to be prompted via email that a job is awaiting their review. They click on a link, review the job, and submit their feedback to administrators. This structured approach to workflow makes it easier for editors. It also provides HR with a way to ringfence versions by tracking changes and giving administrators the option to accept, reject or comment back to the reviewer about their changes.
The Sierra Nevada HR team has big growth plans and is preparing to roll out a leveling matrix soon. They aim to incorporate that information into JDXpert alongside competencies, which will allow them to pre-populate data based on career levels—a huge time savings!
They also hope to implement an employee acknowledgment feature so that employees can sign off on their job descriptions and will assess other potential changes to their performance review process as well. They look forward to growing with JDXpert and are confident that the system will continue to bring efficiencies to their HR processes.